The Safeguarding Records Administrator (SRA) is the organization’s primary user of the online Safeguarding Record System (SRS) that tracks the Safeguarding certification of adults. Trained by the Safeguarding Office, the SRA is responsible for entering individuals into the system and shepherding them through the certification application and screening process, including the interpretation of Background Checks. The Safeguarding Coordinator (SC) communicates Safeguarding requirements throughout the organization, reviews policy compliance, and monitors that the organization has sufficient SRAs and Trainers to support Safeguarding certification. See Forming a Safeguarding Team for a fuller description of the duties of the SRA and SC. Often, the duties of the SC are performed by the SRA of an organization, which is why the two roles are combined on this page.
Below are links to the information and resources that you will need to serve as an SRA and/or SC. If you have technical questions about SRS or policy questions, please contact a member of the EDOT Wellness and Care Safeguarding Team.
Information and Resources
Policies and Help Sheets
Safeguarding Policies for Creating Safe Spaces
Overview of Safeguarding Certification - Help Sheet
Safeguarding Requirements by Position
Forming a Safeguarding Team
Screening Process and Forms
Background Checks - Help Sheet
Credit Check and Driving Record Request Form
Summary of Consumer Rights (for background and credit checks)
3 Steps to Safeguarding Certification (for applicants)
Youth Helper Interview, References, Sample Forms
Annual Reports, Independent Screening Agreements, and Other Forms
Annual Status Reports
Reporting will begin again in 2024.
Independent Screening Agreements (formerly training only agreements)
Schools - Independent Screening Agreement (due July 15)
Vendors - Independent Screening Agreement
Safeguarding Team Administrative Forms
Safeguarding Team Appointment (form for signature of head of organization)
Sample Letters
Independent Tutors on Premises
Photo Release